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Docuworks 9
Comfortable work, anytime and anywhere:
document handling software that can be used with any workstyle
DocuWorks is document handling software that supports office workers and is used in places such as companies and government offices. With DocuWorks, document data of various different formats, such as Word, Excel, and PDF, as well as data of scanned paper documents can all be handled as electronic documents in a centralized manner. This allows any user to easily manage, read, annotate, and distribute electronic documents created with any application as if he or she were handling paper documents. In DocuWorks 9, the overall design has been innovated, and new functions have been introduced in response to changing workstyles. The workspaces of DocuWorks for PCs and DocuWorks for mobile devices have been integrated through the Task Space, and a customizable stationery function has been introduced, making it easy for anyone to continue to work comfortably, regardless of the time and place.
We believe that the ideal state is for people to be able to work with PCs and mobile devices intuitively and comfortably regardless of their IT literacy, just as if they were working at a desk using pen and paper. In order to realize a workstyle that is free from the constraints of time and place, we determined that it was essential to give customers using DocuWorks 9 the feeling of working at their own desks anytime and anywhere. Visual features and operability, including elements such as UI structures, theme colors, icons, and document thumbnails, have been made consistent between the PC and mobile versions. Also, we believed that users should feel as if the same stationery they use in real life were at hand in order to work efficiently and comfortably while handling electronic documents. Therefore, we worked carefully to design the user experience of the Pencil Case function, which can be called up and hidden with a single click. Furthermore, Pencil Case can be used in both the PC and mobile versions, and the user can customize the Pencil Case by adding annotations and changing the size and the layout of the buttons.
Tomohito Takagi: UI Design
Based on the concept of 'paper and tools for work,' we visualized the design requirements and gave them shape by active prototyping. Among these requirements, we spent a long time working on the Pencil Case function, which lets you store the tools you usually use in DocuWorks and pull them up wherever you click. After the designers made simple prototypes, the development team created and implemented prototypes closer to the actual function. We worked to pursue high usability by repeating this process and using the prototypes to check the operability of the Pencil Case function. The mobile version of DocuWorks has also been redesigned to be more consistent with the PC version. With the Task Space, a user who wants to work in different places using different devices can work seamlessly using the same workspace. We think that we were able to bring the value of the new DocuWorks in line with the trends of modern-day workstyles such as telework.
Rei Shibaike: Graphic Design
One thing we paid special attention to was designing the UI graphics so that users would feel a sense of comfort of working with a “good tool.” Nowadays, when people look for tools suitable for their purposes, they have the freedom to choose from many diverse options. We hope that DocuWorks will continue to be chosen by our customers as one of the applications they use for work. In order to realize this, we designed the UI graphics based on the concept of a “good tool.” We were able to gain positive responses not only from the design members but from the development members as well, and we succeeded in redesigning the graphics together as a team. With DocuWorks 9, we think that we were able to express what a “good tool” is by carefully designing the details, such as simple yet comprehensible icons and background colors that make the documents stand out.
Yukiko Usami: Graphic Design
I was involved in designing the graphics of tools such as paper, binders, and clips. Since the concept of DocuWorks is to enable users to work as if working at a desk using pen and paper, our challenge was to design the tools in DocuWorks so that they resemble the tools we use in real life. For example, we brought out the characteristics of paper and binders by changing their light, shade, and thickness as the number of sheets increased. This pursuit of realistic expressions has enabled the user to grasp the amount of pages, and thus the amount of work to be done, at a single glance. It was challenging to design realistic tools while incorporating trends into the design and making the tools pleasing to the eyes. However, by working together with the designers and developers, we were able to overcome these difficulties. When we finally managed to bring the tools used in our real world into the digital world, we were filled with deep emotion.
Contents
Designer Profile
Our Approach to Design
Design Showcase
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